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Purchase to Pay Process
Manage all company purchasing activities, such as the purchase of products and services up to their final payment.
Allocating an Invoice to Several Periods
If your invoice covers a service that do not concern only one period of a month, you can allocate the charge on several periods.

Purchase to Pay Process
Manage all company purchasing activities, such as the purchase of products and services up to their final payment.
- Purchase Order
  You can create an external or an internal purchase order.
- Financial Invoice
  Register a supplier financial invoice, which is an invoice from a supplier that do not made a purchase order.
- Allocating an Invoice to Several Periods
  If your invoice covers a service that do not concern only one period of a month, you can allocate the charge on several periods.
- Approving the Invoice
- Posting the Final Invoice
  Once approved, the invoice can be posted in the system.
- Specific Supplier Invoices
- Registering a Financial Credit Note
  If your supplier make an error in the financial invoice, he needs to send you a credit note. You need to register this credit note as a new invoice.
- Supplier Payment Proposal and Payment Order
  To generate a payment from IFS Cloud directly, you need to use a payment proposal process and then validate the payment order.
- Mixed Payment for Supplier
  Create a mixed payment if you paid the supplier without using IFS Cloud automatic payment process.
- Rolling Back a Supplier Payment
  Follow this process in case you need to return to a previous state of a supplier payment proposal or a mixed payment and/or analyze what you paid.
- Creating a Supplier Settlement
  If you did not already settle your supplier payment(s) with the corresponding invoice(s) in the mixed payment process or for a payment proposal, you need to do a settlement.
- Statistics and Reporting

Allocating an Invoice to Several Periods

If your invoice covers a service that do not concern only one period of a month, you can allocate the charge on several periods.

Important:

Do not perform this process for a fixed asset invoice.

Go to your Manual Supplier Invoice and click Posting Proposal.
Scroll down to access the Posting Lines area:
1. Select one or several line(s).
2. Click Period Allocation.
The Period Allocation pane appears.
You need to choose in the area Allocation Parameters:
1. The period of allocation: From Date and Until Date.
2. The User Group.
3. The Allocation Method: choose between Even, Proportional and Mixed.
Once you have defined your parameters, in the Allocation Details area, click Distribute.

It calculates the amount to pay per period based on the Allocation Method.
Note:
You can also adjust the percentage or amount per period manually: in the area Allocation Details, click Edit and adjust the field Percentage or Currency Amount.
Once you have entered all the information, click OK.

You need to approve the invoice, perform Approving the Invoice.

Note:

When the invoice will be posted, you will get more GL entries to manage the allocation on several periods.