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Purchase to Pay Process
Manage all company purchasing activities, such as the purchase of products and services up to their final payment.
Approving the Invoice

Purchase to Pay Process
Manage all company purchasing activities, such as the purchase of products and services up to their final payment.
- Purchase Order
  You can create an external or an internal purchase order.
- Financial Invoice
  Register a supplier financial invoice, which is an invoice from a supplier that do not made a purchase order.
- Allocating an Invoice to Several Periods
  If your invoice covers a service that do not concern only one period of a month, you can allocate the charge on several periods.
- Approving the Invoice
- Posting the Final Invoice
  Once approved, the invoice can be posted in the system.
- Specific Supplier Invoices
- Registering a Financial Credit Note
  If your supplier make an error in the financial invoice, he needs to send you a credit note. You need to register this credit note as a new invoice.
- Supplier Payment Proposal and Payment Order
  To generate a payment from IFS Cloud directly, you need to use a payment proposal process and then validate the payment order.
- Mixed Payment for Supplier
  Create a mixed payment if you paid the supplier without using IFS Cloud automatic payment process.
- Rolling Back a Supplier Payment
  Follow this process in case you need to return to a previous state of a supplier payment proposal or a mixed payment and/or analyze what you paid.
- Creating a Supplier Settlement
  If you did not already settle your supplier payment(s) with the corresponding invoice(s) in the mixed payment process or for a payment proposal, you need to do a settlement.
- Statistics and Reporting

Approving the Invoice

On the page Manual Supplier Invoice, in the header, click Posting Proposal.

You move to a new page, Posting Proposal.
Note:
On this page, if there is no error, the status is AwaitAuth.
In the area Authorize Summary, you can change the Authorizer: click the three dots and click Change Authorizer.
You can notify the Authorizer:
1. You can send a note: in the area Notes, click New +, complete the note, then click Save.
2. You can send an e-mail: in the area Authorize Summary, click the three dots and click Send E-mail.
  
  Note:
  Your outlook mail box should be set up.
According to your role, you can authorize invoice. On the page Posting Proposal of the invoice: in the area Authorize Summary, click Authorize.

Tip:
You can find all the invoices you can authorize on the page Invoices To Authorize. If you are authorizer, we advise you to add this page to your bookmarks.

Once the authorization has been made the status of the invoice changes to Authorize.

You need to post the final invoice, perform Posting the Final Invoice.