Home
Purchase to Pay Process
Manage all company purchasing activities, such as the purchase of products and services up to their final payment.
Posting the Final Invoice
Once approved, the invoice can be posted in the system.

Purchase to Pay Process
Manage all company purchasing activities, such as the purchase of products and services up to their final payment.
- Purchase Order
  You can create an external or an internal purchase order.
- Financial Invoice
  Register a supplier financial invoice, which is an invoice from a supplier that do not made a purchase order.
- Allocating an Invoice to Several Periods
  If your invoice covers a service that do not concern only one period of a month, you can allocate the charge on several periods.
- Approving the Invoice
- Posting the Final Invoice
  Once approved, the invoice can be posted in the system.
- Specific Supplier Invoices
- Registering a Financial Credit Note
  If your supplier make an error in the financial invoice, he needs to send you a credit note. You need to register this credit note as a new invoice.
- Supplier Payment Proposal and Payment Order
  To generate a payment from IFS Cloud directly, you need to use a payment proposal process and then validate the payment order.
- Mixed Payment for Supplier
  Create a mixed payment if you paid the supplier without using IFS Cloud automatic payment process.
- Rolling Back a Supplier Payment
  Follow this process in case you need to return to a previous state of a supplier payment proposal or a mixed payment and/or analyze what you paid.
- Creating a Supplier Settlement
  If you did not already settle your supplier payment(s) with the corresponding invoice(s) in the mixed payment process or for a payment proposal, you need to do a settlement.
- Statistics and Reporting

Posting the Final Invoice

Once approved, the invoice can be posted in the system.

Your invoice need to be approved, its status must be Auth.

You have two options to do the final invoice posting:
1. If you just authorized the invoice and you are on the page Posting Proposal: click Final Invoice Posting.
2. You can go directly to the page Final Posting Proposals: on your invoice line, click the three dots and click Final Invoice Posting.
  
  Note:
  You can find the list of invoices in status Auth. If you need to set up a batch for global invoice posting, contact your admin.
A pane appears.
Check the information and click OK.
A new pane appears, Voucher Information.
To keep track of your invoice, note the unique number: Voucher Type and Voucher No

For example here, the unique number would be: I2023000058

If you check your invoice from the page Manual Supplier Invoice, it has now the status Posted Auth.
If your invoice does not have the status Posted Auth:
1. Go to Application Base Setup > Enterprise > Supplier > Supplier.
2. Select your Supplier on the left side of the screen.
3. Click Show more below your supplier and select Invoice.
4. On the page Invoice, in the tab General, change the field Automatic Payment Authorization to At Final Posting.
To see the accounting lines, go to the page Manual Supplier Invoice and in the header click View Voucher.
A new page opens, Supplier Invoice Vouchers. You can see the voucher details for each line.