Creating a Supplier Payment Proposal and a Payment Order

Through this page you can:
  • Calculate a proposal based on an invoice already registered in the system.
  • Create manually a supplier payment proposal and add new invoice(s) not registered.

Creating a New Supplier Payment Proposal

  1. Go to Financials > Accounts Payable > Supplier Payment Proposal > Supplier Payment Proposals.
  2. Click New Proposal.
    The New Supplier Payment Proposal pane appears.
  3. To use the standard proposal function, in the General Information section, you need to fill:
    1. In the Date Selection area, your dates for the proposal .
    2. In the Company and Supplier Selection area, your Company and your Supplier selection .
    3. Click Next .


  4. In the Cash Account and Payment Method Information section, you need to fill:
    1. In the Cash Account Selection area: the Cash Account used to pay .
    2. In the Payment Method Selection area: the Payment Method used .
    3. Click Next .


  5. In the Filtering and Additional Information section, select the type of documents you need to include.
  6. Once you have entered all your information, click Finish.
    Your new proposal has been created.
  7. To adjust the proposal that you just created, select your proposal, click the three dots and click Details.
  8. On the Supplier Payment Proposal Details page, click Edit to adjust, delete, add, change amounts matched.
  9. Once you have finished adjusting your amounts, you can go back to the Supplier Payment Proposals.

Creating a New Payment Order

Before creating a payment order, you can perform several actions on your proposal:
  1. On the page Supplier Payment Proposals, select your proposal.
  2. You can:
    1. Get an overview per supplier: click Lump Sums per Proposal.
    2. Get information about the full payment amount included in the supplier payment proposal: click View Payment Amounts.
    3. Get a report that summarizes the payment proposal: click Print Proposal.


  3. Click Acknowledge.
    You proposal get the status Acknowledged.
    You can get an alert message if you are including prepayments in the proposal. If you want to take them into account, then select No.

  4. Once acknowledged, to create a payment order click New Payment Order.
    A new pane appears: New Payment Order.
  5. In the Payment Order Information section, select your:
    1. Payment Method.
    2. Payment Institute.
    3. Currencies.
    4. Payment Date.
    5. Cash Account.
    6. Click Next.


  6. In the Cash Accounts Information section, select your payment parameters.
    Note:
    We advise you to turn on only the Automatically Acknowledge Payment toggle. This option generates the file automatically without posting anything into accounting yet.


  7. Once your entered all your information, click Finish.
    Your proposal disappears from the Supplier Payment Proposals page, a supplier payment order is created and a payment file is generated and available in your folders on your computer.

    Note:
    You can see an overview of your payment order in the page Supplier Payment Orders.
Once your bank validates the payment, confirm the accounting lines for the payment order: perform Confirming a Supplier Payment Order.