Adding a Financial Invoice

Ensure that your Company and Supplier information are correctly filled. It helps to complete the fields automatically.
  1. Go to Financials > Supplier Invoice > New Manual Supplier Invoice.
    Tip:
    Add this page to your bookmarks to access it easily.
You need to complete the Header Information:
  1. Select your Company and the Supplier of the invoice.


    If they have been correctly configured, the fields linked to the company and the supplier appear automatically.
  2. Check and fill the various information linked to the supplier: Invoice No, Invoice Date, Payment Terms, Due Date, Authorizer ID, etc.


  3. Insert the Net Amount: the amount of the invoice without the tax amount. If the Tax Code has been correctly completed in the supplier, the Tax Amount appears automatically. Otherwise, enter its value or correct it.


  4. Once you have filled and checked all the fields, click Next.
    You move to the Line Information section.
  5. Check the information displayed on your line(s) like the value of the Tax Code and the various amounts. Complete or change information if they are not correct.


    Note:
    If you have an invoice with several Tax Amount, refer to: Adding a Financial Invoice with Different Tax Amounts.
  6. Click Next.
    You move to the Posting Information section.
You need to complete the Posting Information with the lines of the invoice:
  1. In the tab Posting Lines, click New + to add a line.


    Tip:
    You can click Table View to display all your records.
  2. On this line:
    1. If the information and the Default Cost Code String have been correctly completed in the Supplier, values appear automatically. Otherwise, complete them: the Account, the department Dept, the Currency and the Prod Line.
    2. Add the Amount for each line.
      Important:
      If you are registering a credit note, the amount must be negative.
    When you finished to add your lines, the balance should be equal to 0. Otherwise, check that you filled the correct amounts in your lines.
  3. Click Done.
  4. In the area Posting Information, you can add a Voucher Text. This text is used as a description in General Ledger Transactions. If you do not change it, by default it is the name of the supplier.


  5. Once you have checked all your fields, click Finish.
You need to add a copy of the invoice as an attachment to the manual supplier invoice, perform Adding an Attachment to the Financial Invoice.