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Purchase to Pay Process
Manage all company purchasing activities, such as the purchase of products and services up to their final payment.
Specific Supplier Invoices
Including Landed Cost on Receipt Value

Purchase to Pay Process
Manage all company purchasing activities, such as the purchase of products and services up to their final payment.
- Purchase Order
  You can create an external or an internal purchase order.
- Financial Invoice
  Register a supplier financial invoice, which is an invoice from a supplier that do not made a purchase order.
- Allocating an Invoice to Several Periods
  If your invoice covers a service that do not concern only one period of a month, you can allocate the charge on several periods.
- Approving the Invoice
- Posting the Final Invoice
  Once approved, the invoice can be posted in the system.
- Specific Supplier Invoices
  - Including Cross-Border VAT in a Supplier Invoice
    If the transporter paid a cross-border VAT, you need to include a line with a specific tax code in the manual supplier invoice.
  - Spain Only: Including a Withholding Tax (IRPF)
    To consider the IRPF tax, you need to use a specific account.
  - Including Landed Cost on Receipt Value
- Registering a Financial Credit Note
  If your supplier make an error in the financial invoice, he needs to send you a credit note. You need to register this credit note as a new invoice.
- Supplier Payment Proposal and Payment Order
  To generate a payment from IFS Cloud directly, you need to use a payment proposal process and then validate the payment order.
- Mixed Payment for Supplier
  Create a mixed payment if you paid the supplier without using IFS Cloud automatic payment process.
- Rolling Back a Supplier Payment
  Follow this process in case you need to return to a previous state of a supplier payment proposal or a mixed payment and/or analyze what you paid.
- Creating a Supplier Settlement
  If you did not already settle your supplier payment(s) with the corresponding invoice(s) in the mixed payment process or for a payment proposal, you need to do a settlement.
- Statistics and Reporting

Including Landed Cost on Receipt Value

If the transporter paid a cross-border VAT that needs to be considered in the value of the stock received, you must include the landed cost in your purchase order before the reception of the product.

Go to your purchase order and add charges in the Charges tab, as explained in Adding Landed Costs to a Purchase Order.

Note:
These charges can be assigned to a different supplier than the one on the purchase order.

Note:
You can retrieve the impact of your charges as landed cost into the tab Landed Cost of your purchase order.
Register the invoice by using the PO reference to match the PO to the invoice. See External Purchase Invoice for guidelines.
1. Invoice from your supplier of goods.
2. Invoice(s) from your supplier of charges (freight, duty).
Note:
In order to match your quantity properly, you need to select the lines to be included into your invoice (charges to be excluded from invoice of goods). See The lines did not match automatically.
If you need to claim back to the state the cross-border taxes, include a line with a specific tax code in the manual supplier invoice (for example IMP21 for Iceland, IMP15 for South Africa).
If you need to include the base amount of tax calculated, follow the process explained in Including Cross-Border VAT in a Supplier Invoice.
If you need to include only the tax amount in your local declaration, create a line with the tax amount without the net amount to include the tax.