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Purchase to Pay Process
Manage all company purchasing activities, such as the purchase of products and services up to their final payment.
Statistics and Reporting
Consulting a Supplier Analysis

Purchase to Pay Process
Manage all company purchasing activities, such as the purchase of products and services up to their final payment.
- Purchase Order
  You can create an external or an internal purchase order.
- Financial Invoice
  Register a supplier financial invoice, which is an invoice from a supplier that do not made a purchase order.
- Allocating an Invoice to Several Periods
  If your invoice covers a service that do not concern only one period of a month, you can allocate the charge on several periods.
- Approving the Invoice
- Posting the Final Invoice
  Once approved, the invoice can be posted in the system.
- Specific Supplier Invoices
- Registering a Financial Credit Note
  If your supplier make an error in the financial invoice, he needs to send you a credit note. You need to register this credit note as a new invoice.
- Supplier Payment Proposal and Payment Order
  To generate a payment from IFS Cloud directly, you need to use a payment proposal process and then validate the payment order.
- Mixed Payment for Supplier
  Create a mixed payment if you paid the supplier without using IFS Cloud automatic payment process.
- Rolling Back a Supplier Payment
  Follow this process in case you need to return to a previous state of a supplier payment proposal or a mixed payment and/or analyze what you paid.
- Creating a Supplier Settlement
  If you did not already settle your supplier payment(s) with the corresponding invoice(s) in the mixed payment process or for a payment proposal, you need to do a settlement.
- Statistics and Reporting
  - Consulting a Supplier Analysis
  - Consulting Supplier Basic Data Analysis
    Consult information on one or multiple suppliers.
  - Consulting a Supplier Statement of Account
    Create a PDF report with the supplier statement of account.
  - Consulting Supplier Open Transactions
    Create a PDF with all the open balance history from suppliers for a specific date.
  - Consulting Supplier Transaction Report
    Create a PDF report to get all the transactions for a supplier or a group of suppliers.
  - Consulting Supplier Transaction List Report
    You can see reports with specific details about the historic of supplier transactions.
  - Consulting Supplier Trial Balance Report
    Create a PDF report to get the trial balance for a supplier or a group of suppliers.
  - Consulting Supplier Invoices
    You can display a list of your supplier invoices.
  - Consulting Supplier Account Analyses
    You can review the transactions and balances related to your suppliers.
  - Consulting Reports for Received Orders not Yet Invoiced
    You can display reports of orders that were received but not yet invoiced.

Consulting a Supplier Analysis

Go to Financials > Accounts Payable > Supplier Analysis.
Use the search bar to filter your supplier .
In the tab Ledger Items , you can see the transactions made by your supplier:
1. Select the checkbox Show Open Items Only to see open transactions .
2. Do not select any checkbox if you want to see all the transactions.
Remember:
You can export this report in an Excel file. On your lines area, click > Export All Rows and choose if you want to see data from the columns displayed only or from all the columns.
To get an overview of balances for all the suppliers, go to the page Payables Analysis. Then to get the details for each supplier, click the three dots and click Supplier Analysis.