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Purchase to Pay Process
Manage all company purchasing activities, such as the purchase of products and services up to their final payment.
Purchase Order
You can create an external or an internal purchase order.
External Purchase Order
Manage your purchases made from external suppliers.
Creating a Purchase Order Template
If you frequently create purchase orders with the same items, you can use a template to automatically fill in a new purchase order.

Purchase to Pay Process
Manage all company purchasing activities, such as the purchase of products and services up to their final payment.
- Purchase Order
  You can create an external or an internal purchase order.
  - External Purchase Order
    Manage your purchases made from external suppliers.
    - Creating an External Purchase Order
    - Changing the Purchase Order Status to Released
      Once your lines with all the product(s) that you want to buy have been created, you can release your purchase order.
    - Printing a Purchase Order
      If you want to print a document for your supplier, you can print an order.
    - Changing the Status to Confirmed
      If your supplier confirm the purchase order and/or a date of delivery, you can update your purchase order information.
    - Adding Landed Costs to a Purchase Order
      Perform this process to include to a purchase order the total expense associated with the shipping of a product (such as freight costs, duties, customs, etc.).
    - Creating a Receipt
      After the reception of the delivery from your supplier, you need to receive and register the order.
    - Canceling a Receipt
    - External Purchase Invoice
      You need to enter the details of the invoice received for your external purchase, link it to the purchase order and match the lines of the purchase order with the ones of the invoice.
    - Adding an Attachment to a Purchase Order
      You can add external documents to the purchase order.
    - Creating a Purchase Order Template
      If you frequently create purchase orders with the same items, you can use a template to automatically fill in a new purchase order.
- Financial Invoice
  Register a supplier financial invoice, which is an invoice from a supplier that do not made a purchase order.
- Allocating an Invoice to Several Periods
  If your invoice covers a service that do not concern only one period of a month, you can allocate the charge on several periods.
- Approving the Invoice
- Posting the Final Invoice
  Once approved, the invoice can be posted in the system.
- Specific Supplier Invoices
- Registering a Financial Credit Note
  If your supplier make an error in the financial invoice, he needs to send you a credit note. You need to register this credit note as a new invoice.
- Supplier Payment Proposal and Payment Order
  To generate a payment from IFS Cloud directly, you need to use a payment proposal process and then validate the payment order.
- Mixed Payment for Supplier
  Create a mixed payment if you paid the supplier without using IFS Cloud automatic payment process.
- Rolling Back a Supplier Payment
  Follow this process in case you need to return to a previous state of a supplier payment proposal or a mixed payment and/or analyze what you paid.
- Creating a Supplier Settlement
  If you did not already settle your supplier payment(s) with the corresponding invoice(s) in the mixed payment process or for a payment proposal, you need to do a settlement.
- Statistics and Reporting

Creating a Purchase Order Template

If you frequently create purchase orders with the same items, you can use a template to automatically fill in a new purchase order.

Go to the page Purchase Order Template.
Click New to create a new template.
Enter a Template ID, Description, Supplier and Site and click Save.
To add parts to the template:
1. To add parts one by one, click New , then choose the part and quantity.
2. To add several parts at once, click Add Multiple Parts, then select the parts and their quantity.
Once you have added the parts, the template is created.
To access the template afterward:
1. Create a purchase order (see Creating an External Purchase Order).
  
  Important:
  The supplier must be the same as the one from the template.
2. Once created, go to the Part Lines tab and click Create Lines from Template.
3. Select the Template ID of the template you created. The part lines are displayed.
4. Click OK to add the lines to your purchase order.