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Purchase to Pay Process
Manage all company purchasing activities, such as the purchase of products and services up to their final payment.
Purchase Order
You can create an external or an internal purchase order.
External Purchase Order
Manage your purchases made from external suppliers.
Creating a Receipt
After the reception of the delivery from your supplier, you need to receive and register the order.

Purchase to Pay Process
Manage all company purchasing activities, such as the purchase of products and services up to their final payment.
- Purchase Order
  You can create an external or an internal purchase order.
  - External Purchase Order
    Manage your purchases made from external suppliers.
    - Creating an External Purchase Order
    - Changing the Purchase Order Status to Released
      Once your lines with all the product(s) that you want to buy have been created, you can release your purchase order.
    - Printing a Purchase Order
      If you want to print a document for your supplier, you can print an order.
    - Changing the Status to Confirmed
      If your supplier confirm the purchase order and/or a date of delivery, you can update your purchase order information.
    - Adding Landed Costs to a Purchase Order
      Perform this process to include to a purchase order the total expense associated with the shipping of a product (such as freight costs, duties, customs, etc.).
    - Creating a Receipt
      After the reception of the delivery from your supplier, you need to receive and register the order.
    - Canceling a Receipt
    - External Purchase Invoice
      You need to enter the details of the invoice received for your external purchase, link it to the purchase order and match the lines of the purchase order with the ones of the invoice.
    - Adding an Attachment to a Purchase Order
      You can add external documents to the purchase order.
    - Creating a Purchase Order Template
      If you frequently create purchase orders with the same items, you can use a template to automatically fill in a new purchase order.
- Financial Invoice
  Register a supplier financial invoice, which is an invoice from a supplier that do not made a purchase order.
- Allocating an Invoice to Several Periods
  If your invoice covers a service that do not concern only one period of a month, you can allocate the charge on several periods.
- Approving the Invoice
- Posting the Final Invoice
  Once approved, the invoice can be posted in the system.
- Specific Supplier Invoices
- Registering a Financial Credit Note
  If your supplier make an error in the financial invoice, he needs to send you a credit note. You need to register this credit note as a new invoice.
- Supplier Payment Proposal and Payment Order
  To generate a payment from IFS Cloud directly, you need to use a payment proposal process and then validate the payment order.
- Mixed Payment for Supplier
  Create a mixed payment if you paid the supplier without using IFS Cloud automatic payment process.
- Rolling Back a Supplier Payment
  Follow this process in case you need to return to a previous state of a supplier payment proposal or a mixed payment and/or analyze what you paid.
- Creating a Supplier Settlement
  If you did not already settle your supplier payment(s) with the corresponding invoice(s) in the mixed payment process or for a payment proposal, you need to do a settlement.
- Statistics and Reporting

Creating a Receipt

After the reception of the delivery from your supplier, you need to receive and register the order.

Go to Purchase Order page.
Use the filters to find your purchase order.
In the header, click the three dots , then Airmar > Register Arrivals.
Tip:
To easily identify your line(s) as serialized part(s) or non serialized part(s), refer to the fields Part No and Description or refer to the field Serial Tracking.
- If Serial Tracking field is Yes: your line contains serialized part(s).
- If Serial Tracking field is empty: your line contains non serialized part(s).

Creating a Receipt for Serialized Part

Select your line, then in the header, click Receive with Serials/Lots.

The Receive with Serials/Lots pane appears.
Fill the following fields:
1. Receipt Reference.
2. Location No: choose a location where the part will be stocked.
3. Serial No, mandatory on those parts. It must correspond to the serial number on the delivery note from the supplier or on the product.
Note:
In case you receive a partial quantity of your order lines, you need to delete the lines non-received. In the box Lines: select your line(s) and click Delete selected record(s).
Click OK and Proceed.

Note:
In case of error during this task, the serial number is checked. You cannot put twice the same serial number.

Once you made the full reception of a line, the order line is not available in the page Register Arrivals.

You need to create an invoice, perform External Purchase Invoice.

Creating a Receipt for Non Serialized Part

Select your line(s) and click Receive.

The Receive pane appears.
Fill the following fields:
1. Receipt Reference.
2. Qty to Receive: enter the real quantity received.
Note:
In case you receive a partial quantity of your order lines, you can find the remaining quantity in the page Register Arrivals. You will be able to select it during the next reception.
Click OK and Proceed.

Once you made the full reception of a line, the order line is not available in the page Register Arrivals.

You need to create an invoice, perform External Purchase Invoice.