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Purchase to Pay Process
Manage all company purchasing activities, such as the purchase of products and services up to their final payment.
Purchase Order
You can create an external or an internal purchase order.
External Purchase Order
Manage your purchases made from external suppliers.
External Purchase Invoice
You need to enter the details of the invoice received for your external purchase, link it to the purchase order and match the lines of the purchase order with the ones of the invoice.
Adding the External Purchase Invoice
You need to add to the order the details of the invoice received from the external supplier.

Purchase to Pay Process
Manage all company purchasing activities, such as the purchase of products and services up to their final payment.
- Purchase Order
  You can create an external or an internal purchase order.
  - External Purchase Order
    Manage your purchases made from external suppliers.
    - Creating an External Purchase Order
    - Changing the Purchase Order Status to Released
      Once your lines with all the product(s) that you want to buy have been created, you can release your purchase order.
    - Printing a Purchase Order
      If you want to print a document for your supplier, you can print an order.
    - Changing the Status to Confirmed
      If your supplier confirm the purchase order and/or a date of delivery, you can update your purchase order information.
    - Adding Landed Costs to a Purchase Order
      Perform this process to include to a purchase order the total expense associated with the shipping of a product (such as freight costs, duties, customs, etc.).
    - Creating a Receipt
      After the reception of the delivery from your supplier, you need to receive and register the order.
    - Canceling a Receipt
    - External Purchase Invoice
      You need to enter the details of the invoice received for your external purchase, link it to the purchase order and match the lines of the purchase order with the ones of the invoice.
      - Adding the External Purchase Invoice
        You need to add to the order the details of the invoice received from the external supplier.
      - Adding an Attachment to the External Purchase Invoice
        You need to add a document like the picture of the scanned invoice to complete the creation of the Manual Supplier Invoice.
      - Matching the Purchase Order Lines to the Invoice Lines
    - Adding an Attachment to a Purchase Order
      You can add external documents to the purchase order.
    - Creating a Purchase Order Template
      If you frequently create purchase orders with the same items, you can use a template to automatically fill in a new purchase order.
- Financial Invoice
  Register a supplier financial invoice, which is an invoice from a supplier that do not made a purchase order.
- Allocating an Invoice to Several Periods
  If your invoice covers a service that do not concern only one period of a month, you can allocate the charge on several periods.
- Approving the Invoice
- Posting the Final Invoice
  Once approved, the invoice can be posted in the system.
- Specific Supplier Invoices
- Registering a Financial Credit Note
  If your supplier make an error in the financial invoice, he needs to send you a credit note. You need to register this credit note as a new invoice.
- Supplier Payment Proposal and Payment Order
  To generate a payment from IFS Cloud directly, you need to use a payment proposal process and then validate the payment order.
- Mixed Payment for Supplier
  Create a mixed payment if you paid the supplier without using IFS Cloud automatic payment process.
- Rolling Back a Supplier Payment
  Follow this process in case you need to return to a previous state of a supplier payment proposal or a mixed payment and/or analyze what you paid.
- Creating a Supplier Settlement
  If you did not already settle your supplier payment(s) with the corresponding invoice(s) in the mixed payment process or for a payment proposal, you need to do a settlement.
- Statistics and Reporting

Adding the External Purchase Invoice

You need to add to the order the details of the invoice received from the external supplier.

Note:

Ensure that your Company information are correctly filled. It helps to complete the fields automatically.

Go to Financials > Supplier Invoice > New Manual Supplier Invoice.

Tip:
Add this page to your bookmarks to access it easily.

You need to complete the Header Information:

Select your Company.
If you want to invoice one purchase order, select the PO Reference. This field makes the link with your purchase order and fills the invoice header with default values.

Note:
If you want to invoice several purchase orders, do not fill the field PO Reference and fill the other fields manually.
If you do not want to authorize the automatic payment for your invoice, change the field Automatic Payment Authorization and select the value No.

Once you selected your PO Reference, most of the fields automatically fill and you get one in red: the Invoice No.
Check and fill the various information linked to the supplier: Invoice No, Invoice Date, Payment Terms, Due Date, Authorizer ID, etc.
Insert the Net Amount: the amount of the invoice without the tax amount. If the Tax Code has been correctly completed in the supplier, the Tax Amount appears automatically. Otherwise, enter its value or correct it.
Once you have filled and checked all the fields, click Next.
You move to the Line Information section.
Check the information displayed on your line(s) like the value of the Tax Code and the various amounts. Complete or change information if they are not correct.
If you have different tax amounts on your invoice, add as many lines as tax code you have:
1. Click New +.
2. Enter your Tax Code and enter the Net Amount link to it.
Click Next.
You move to the Posting Information section.

You do not have to fill this section because you will match the invoice with your purchase order lines.

Click Finish.

You need to add a copy of the invoice as an attachment to the manual supplier invoice, perform Adding an Attachment to the External Purchase Invoice.