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Purchase to Pay Process
Manage all company purchasing activities, such as the purchase of products and services up to their final payment.
Purchase Order
You can create an external or an internal purchase order.
External Purchase Order
Manage your purchases made from external suppliers.
External Purchase Invoice
You need to enter the details of the invoice received for your external purchase, link it to the purchase order and match the lines of the purchase order with the ones of the invoice.
Matching the Purchase Order Lines to the Invoice Lines

Purchase to Pay Process
Manage all company purchasing activities, such as the purchase of products and services up to their final payment.
- Purchase Order
  You can create an external or an internal purchase order.
  - External Purchase Order
    Manage your purchases made from external suppliers.
    - Creating an External Purchase Order
    - Changing the Purchase Order Status to Released
      Once your lines with all the product(s) that you want to buy have been created, you can release your purchase order.
    - Printing a Purchase Order
      If you want to print a document for your supplier, you can print an order.
    - Changing the Status to Confirmed
      If your supplier confirm the purchase order and/or a date of delivery, you can update your purchase order information.
    - Adding Landed Costs to a Purchase Order
      Perform this process to include to a purchase order the total expense associated with the shipping of a product (such as freight costs, duties, customs, etc.).
    - Creating a Receipt
      After the reception of the delivery from your supplier, you need to receive and register the order.
    - Canceling a Receipt
    - External Purchase Invoice
      You need to enter the details of the invoice received for your external purchase, link it to the purchase order and match the lines of the purchase order with the ones of the invoice.
      - Adding the External Purchase Invoice
        You need to add to the order the details of the invoice received from the external supplier.
      - Adding an Attachment to the External Purchase Invoice
        You need to add a document like the picture of the scanned invoice to complete the creation of the Manual Supplier Invoice.
      - Matching the Purchase Order Lines to the Invoice Lines
        Invoice and Purchase Order Discrepancies
        In case you have differences between your invoice and your purchase order receipt, you have to search why.
        Matching an Invoice with Several Purchase Order Lines
    - Adding an Attachment to a Purchase Order
      You can add external documents to the purchase order.
    - Creating a Purchase Order Template
      If you frequently create purchase orders with the same items, you can use a template to automatically fill in a new purchase order.
- Financial Invoice
  Register a supplier financial invoice, which is an invoice from a supplier that do not made a purchase order.
- Allocating an Invoice to Several Periods
  If your invoice covers a service that do not concern only one period of a month, you can allocate the charge on several periods.
- Approving the Invoice
- Posting the Final Invoice
  Once approved, the invoice can be posted in the system.
- Specific Supplier Invoices
- Registering a Financial Credit Note
  If your supplier make an error in the financial invoice, he needs to send you a credit note. You need to register this credit note as a new invoice.
- Supplier Payment Proposal and Payment Order
  To generate a payment from IFS Cloud directly, you need to use a payment proposal process and then validate the payment order.
- Mixed Payment for Supplier
  Create a mixed payment if you paid the supplier without using IFS Cloud automatic payment process.
- Rolling Back a Supplier Payment
  Follow this process in case you need to return to a previous state of a supplier payment proposal or a mixed payment and/or analyze what you paid.
- Creating a Supplier Settlement
  If you did not already settle your supplier payment(s) with the corresponding invoice(s) in the mixed payment process or for a payment proposal, you need to do a settlement.
- Statistics and Reporting

Matching the Purchase Order Lines to the Invoice Lines

In the page Manual Supplier Invoice, in the header, click Posting Proposal.

The Posting Proposal page is composed of four areas:


Invoice header	Authorize Summary	Invoice lines calculated	Accounting posting lines

Scroll down to see your matched lines, in the area Posting Lines.
If you have no lines in the area Posting Lines, refer to The lines did not match automatically.
If the matching has been correctly done:
- In the area Posting Information, the Status Message ID is Posting proposal is fully authorized and ready for final posting.
- In the Authorize Summary area you should see the status Authorized.
It means that the invoice approval is automatic and you do not have to manually authorize it. You can perform Posting the Final Invoice.
If the matching has not been completed, you can see in the area Posting Information, the information Status Message ID and Status Detail Info:
1. If the field Status Message ID shows the message Awaiting Authorization, it means there is no error in your invoice. You need to perform Approving the Invoice.
2. If there is another message, it means there is an error between the lines of the invoice and the purchase order. You need to find which one through the Invoice and Purchase Order Discrepancies.

If the invoice approval has been done automatically, you can perform Posting the Final Invoice.
If you need to do the invoice approval, perform Approving the Invoice.
If you have an issue with your matching lines, see Invoice and Purchase Order Discrepancies.